Party Planning Timeline – Start to Finish

Everybody loves to throw the perfect party, from birthdays and baby showers to holiday get-togethers. With so much to do, sometimes just knowing where to start can be the hardest part. If you follow this simple timeline, including helpful hints and ideas, planning your party will be a piece of cake!

1 Month Before Party…
Get An Idea – Start brainstorming ideas for your unforgettable celebration: What is the theme? How many people are invited? What age appropriate factors need to be considered? Will you be providing a meal, appetizers, beverages or dessert? Will you need to enlist the help of a friend to plan and host the party? These are all great questions to answer before you really start planning your party. Don’t get focused on specific details, just lay out some general ideas.

2-3 Weeks Before Party…
Send Invitations – Generally, 2 or 3 weeks before the date of the party is a good time to start sending out invitations. This allows plenty of notice for your guests, yet is close enough to make sure they will remember. Plus, they are more likely to know whether your date will work with their plans.

2 Weeks Before Party…
Start Planning Details – About 2 weeks before your event is a great time to finalize the specifics of the party. By this time, you should have a good idea of how many guests will be attending, so you can avoid either not having enough supplies, or being stuck with lots of leftovers the next day. This is also a great time to write out a shopping list for food, favors, décor, and anything else you may need for the big day! Also, be sure to order all of your party supplies.

3-4 Days Before Party…
Start Preparing – With just days left until your party, this is the perfect time to put together goody bags or favors, before it really comes down to the deadline. Nobody wants to be stuck staying up all night the night before your celebration. Also, take the time to double check your supplies list, and make your last trip for groceries, to make sure you have everything you need for a memorable event.

1 Day Before Party…
Final Preparations – Your memorable party is only a day away and now is the time to finalize all details! Give the event venue, whether it is your home, your back yard, or neighborhood activity center, a good deep cleaning. Then you can put up decorations and set the scene for your party. Also, take time to prepare any non-perishable food items you may be serving. This will give you peace of mind, knowing some of your refreshments are ready to be enjoyed!

The Day of the Party…
The Big Day is Here! – The number one rule for today is to relax! Thanks to your tedious preparations, you are almost ready to welcome the guests. Now, you can prepare yourself for the part and start your day with a haircut, facial or massage to help you look and feel your best! You could even shop for a new party outfit! This will also help take your mind off worrying about the party all day.

2-4 Hours Before the Party…
Bringing It All Together – It’s only hours until the guests arrive and time to get everything ready to go! Finish final food preparations, put beverages on ice, and make sure everything is right where you want it! Also, if you are going to spend a lot of time mingling and socializing with your guests, recruit the services of a friend or neighbor to help the party run smoothly. They can help with keeping serving trays full, make sure there’s plenty of ice, keep an eye on the kids, or anything that will help you out. Then, get yourself ready, whether you need to dress up, throw on your swimwear, or even put on your costume, take a few moments to get yourself ready to greet your guests, and get ready to enjoy the celebration!

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